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The following article applies to the new assignment functionality and logic on Foundry. To determine if this article applies to the features in your Foundry account, please refer to the section this page called “Which Version of Assignments Are You Using?”

Assignments on Foundry can be classified under 4 different statuses each with varying permissions of what administrators can do to adjust settings and how they display on the admin and the learner dashboards.

This guide will clarify what is possible for each of these states and when each may be most useful for an administrator.



Quick Assignment Statuses

StatusScheduledStartedArchived
Why Use This?I want to set up my assignment ahead of time so I am not rushing on the planned start date.On and after the Start Date, this is how I know invitations went out to learners.I want to stop allowing all progress in this assignment and move it to the "Deactivated" tab.
Can I edit the assignment?Yes, as long as it is before the Start Date.Only Due Date, Archive Date, and Reminder schedule.Only Assignment Name.
Can I add learners?YesYesNo
InvitationsNo invitesInvites go out to scheduled learners on the Start Date. Anyone added later on will receive the invite when assigned.No invites
RemindersNo remindersReminders go out as scheduled.No reminders
Learner DashboardNo Card VisibleVisible on Open tab until completed.Visible on Closed tab if incomplete, but cannot click into the course. If complete, the learner can click "Review Content."
Learner Status (on Training Progress Report)Not Started, Selected Individual progress /participation status (Not Started, In Progress, Complete, Past Due)Closed
Can I unassign learners?YesYesYes, if assignment is not completed.
Can learners be reassigned this content in the future?Yes. If assigned in the same Training Period, the learner will only see the course once on their dashboard with one progress record.

If assigned in a different Training Period, the learner will see the course twice on their dashboard and have two progress records.

Yes. If assigned in the same Training Period, the learner will only see the course once on their dashboard with one progress record.

If assigned in a different Training Period, the learner will see the course twice on their dashboard and have two progress records.

Yes. If the first assignment is Archived and another assignment is created in the same Training Period, the learner will only see the course once on their dashboard with one progress record of the first assignment. The due date and status will reflect the new assignment.

If the new assignment is in a different Training Period, the learner will see a new assignment on their dashboard that they did not start yet.

Can I archive the assignment?Yes. The assignment will change to "Archived" and all learners are unassigned.Yes. The assignment will change to "Archived" and all learners' assignments will be "Closed" meaning they cannot continue progress.No. It is already Archived.
Status
Scheduled
Started
Archived

Why Use This?
I want to set up my assignment ahead of time so I am not rushing on the planned start date.
On and after the Start Date, this is how I know invitations went out to learners.
I want to stop allowing all progress in this assignment and move it to the "Deactivated" tab.

Can I edit the assignment?
Yes, as long as it is before the Start Date.
Only Due Date, Archive Date, and Reminder schedule.
Only Assignment Name.

Can I add learners?
Yes
Yes
No

Invitations
No invites
Invites go out to scheduled learners on the Start Date. Anyone added later on will receive the invite when assigned.
No invites

Reminders
No reminders
Reminders go out as scheduled.
No reminders

Learner Dashboard
No Card Visible
Visible on Open tab until completed.
Visible on Closed tab if incomplete, but cannot click into the course. If complete, the learner can click "Review Content."

Learner Status (on Training Progress Report)
Not Started, Selected
Individual progress /participation status (Not Started, In Progress, Complete, Past Due)
Closed

Can I unassign learners?
Yes
Yes
Yes, if assignment is not completed.

Can learners be reassigned this content in the future?
Yes. If assigned in the same Training Period, the learner will only see the course once on their dashboard with one progress record.

If assigned in a different Training Period, the learner will see the course twice on their dashboard and have two progress records.

Yes. If assigned in the same Training Period, the learner will only see the course once on their dashboard with one progress record.

If assigned in a different Training Period, the learner will see the course twice on their dashboard and have two progress records.

Yes. If the first assignment is Archived and another assignment is created in the same Training Period, the learner will only see the course once on their dashboard with one progress record of the first assignment. The due date and status will reflect the new assignment.

If the new assignment is in a different Training Period, the learner will see a new assignment on their dashboard that they did not start yet.


Can I archive the assignment?
Yes. The assignment will change to "Archived" and all learners are unassigned.
Yes. The assignment will change to "Archived" and all learners' assignments will be "Closed" meaning they cannot continue progress.
No. It is already Archived.



Automated Assignment Statuses

StatusScheduledStartedClosedArchived
Why Use This?I want to set up my assignment ahead of time so I am not rushing on the planned start date.On and after the Start Date, this is how I know invitations went out to learners.I want to stop allowing all progress in this assignment and move it to the "Deactivated" tab.
Can I edit the assignment?Yes, as long as it is before the Start Date.Only Due Duration, Archive Date, and Reminder schedule.Only Archive DateOnly Assignment Name.
Can I add learners?YesYesNo, but learners already assigned can continue making progress.No
InvitationsNo invitesInvites go out to scheduled learners on the Start Date. Anyone added later on will receive the invite when assigned.No invitesNo invites
RemindersNo remindersReminders go out as scheduled.Reminders go out as scheduled.No reminders
Learner DashboardNo Card VisibleVisible on Open tab until completed.Visible on Open tab until completed.Visible on Closed tab if incomplete, but cannot click into the course. If complete, the learner can click "Review Content."
Learner Status (on Training Progress Report)Not Started, Selected Individual progress /participation status (Not Started, In Progress, Complete, Past Due)Individual progress /participation status (Not Started, In Progress, Complete, Past Due)Closed
Can I unassign learners?YesYesYesYes, if assignment is not completed.
Can learners be reassigned this content in the future?Yes. If assigned in the same Training Period, the learner will only see the course once on their dashboard with one progress record.

If assigned in a different Training Period, the learner will see the course twice on their dashboard and have two progress records.

Yes. If assigned in the same Training Period, the learner will only see the course once on their dashboard with one progress record.

If assigned in a different Training Period, the learner will see the course twice on their dashboard and have two progress records.

Yes. If assigned in the same Training Period, the learner will only see the course once on their dashboard with one progress record.

If assigned in a different Training Period, the learner will see the course twice on their dashboard and have two progress records.

Yes. If the first assignment is Archived and another assignment is created in the same Training Period, the learner will only see the course once on their dashboard with one progress record of the first assignment. The due date and status will reflect the new assignment.

If the new assignment is in a different Training Period, the learner will see a new assignment on their dashboard that they did not start yet.

Can I close the assignment?Yes. The assignment will change to "Closed" and all learners are unassigned.Yes. The assignment will change to "Closed" and no new learners can be added. Learners already assigned can continue progress.No. It is already Closed.No. It is already Closed.
Can I archive the assignment?Yes. The assignment will change to "Archived" and all learners are unassigned.Yes. The assignment will change to "Archived" and all learners' assignments will be "Closed" meaning they cannot continue progress.Yes. The assignment will change to "Archived" and all learners' assignments will be "Closed" meaning they cannot continue progress.No. It is already Archived.
Status
Scheduled
Started
Closed
Archived

Why Use This?
I want to set up my assignment ahead of time so I am not rushing on the planned start date.
On and after the Start Date, this is how I know invitations went out to learners.
I want to stop allowing all progress in this assignment and move it to the "Deactivated" tab.

Can I edit the assignment?
Yes, as long as it is before the Start Date.
Only Due Duration, Archive Date, and Reminder schedule.
Only Archive Date
Only Assignment Name.

Can I add learners?
Yes
Yes
No, but learners already assigned can continue making progress.
No

Invitations
No invites
Invites go out to scheduled learners on the Start Date. Anyone added later on will receive the invite when assigned.
No invites
No invites

Reminders
No reminders
Reminders go out as scheduled.
Reminders go out as scheduled.
No reminders

Learner Dashboard
No Card Visible
Visible on Open tab until completed.
Visible on Open tab until completed.
Visible on Closed tab if incomplete, but cannot click into the course. If complete, the learner can click "Review Content."

Learner Status (on Training Progress Report)
Not Started, Selected
Individual progress /participation status (Not Started, In Progress, Complete, Past Due)
Individual progress /participation status (Not Started, In Progress, Complete, Past Due)
Closed

Can I unassign learners?
Yes
Yes
Yes
Yes, if assignment is not completed.

Can learners be reassigned this content in the future?
Yes. If assigned in the same Training Period, the learner will only see the course once on their dashboard with one progress record.

If assigned in a different Training Period, the learner will see the course twice on their dashboard and have two progress records.

Yes. If assigned in the same Training Period, the learner will only see the course once on their dashboard with one progress record.

If assigned in a different Training Period, the learner will see the course twice on their dashboard and have two progress records.

Yes. If assigned in the same Training Period, the learner will only see the course once on their dashboard with one progress record.

If assigned in a different Training Period, the learner will see the course twice on their dashboard and have two progress records.

Yes. If the first assignment is Archived and another assignment is created in the same Training Period, the learner will only see the course once on their dashboard with one progress record of the first assignment. The due date and status will reflect the new assignment.

If the new assignment is in a different Training Period, the learner will see a new assignment on their dashboard that they did not start yet.


Can I close the assignment?
Yes. The assignment will change to "Closed" and all learners are unassigned.
Yes. The assignment will change to "Closed" and no new learners can be added. Learners already assigned can continue progress.
No. It is already Closed.
No. It is already Closed.

Can I archive the assignment?
Yes. The assignment will change to "Archived" and all learners are unassigned.
Yes. The assignment will change to "Archived" and all learners' assignments will be "Closed" meaning they cannot continue progress.
Yes. The assignment will change to "Archived" and all learners' assignments will be "Closed" meaning they cannot continue progress.
No. It is already Archived.


Closed vs. Archived for Automated Assignments: Impact on Learners

ClosedArchived
Will reminders still be sent?YesNo
Can learners continue making progress in their assignments?YesNo
Can I add new learners? NoNo
Can I unassign learners?YesYes, only if not complete
Can learners review their courses?YesOnly if completed
Will reminders still be sent?
Closed Yes
Archived No

Can learners continue making progress in their assignments?
Closed Yes
Archived No

Can I add new learners?
Closed No
Archived No

Can I unassign learners?
Closed Yes
Archived Yes, only if not complete

Can learners review their courses?
Closed Yes
Archived Only if completed


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